Policy Relating to NIE Copies Served to College Students

At the March 2004 ABC board meeting a change was made to the Policy Relating to NIE Copies Served to College Students that affects the way such programs may be funded. Heretofore, copies served to registered college students could only be funded through the college itself. No sponsorship funds were permitted to be used. Effective immediately sponsorships funds may be used to fund registered college student programs. All donation and fund raising requirements that have been applicable to traditional NIE would also apply to any donation or fund raising programs for registered college student copies.

The change in the policy is shown in bold.

Copies provided to registered college students in a campus-setting in lieu of a classroom-setting may be included in paid circulation as NIE-Registered College Student Copies under the following conditions:

1. Only copies provided to registered students will be eligible under this policy.
2. All copies claimed as paid circulation must be paid for in accord with Rule C 1.1. Payment may be made by the college/university or through sponsorship funds.
3. All copies made available to registered college students must be placed in limited access areas where only registered students are permitted, such as dormitories or resident halls, cafeterias restricted for use by registered students, etc. or by 'smart vending machines' operated by student identification. Copies are to be available for individual pickup, and should not be delivered to individual rooms/mailboxes.
4. Only copies actually picked up by registered students may be claimed as paid circulation.
5. The publisher must maintain daily records to show the number of copies placed at each individual pickup location, the copies actually picked up, and the number of copies remaining at the end of the day. Such records are subject to field auditor verification.
6. Whenever Registered College Student copies are claimed as paid circulation in ABC reports, the explanatory paragraph shall include a complete description of the program to include the name of the college/university involved, the semester dates and the total number of registered students.

Posted 4/7/2004